FINANCIAL STEWARDSHIP · INTERNAL CONTROLS

Director’s Loan & Current Account Management

Clear records for money moving between the company and its directors. Organised deposits, verified withdrawals, documented loans and reconciled balances.

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OUR SERVICE

Accountable director transactions, from receipt to reporting.

GBO Solutions records, classifies and reconciles financial transactions between a company and each director, with supporting documentation and agreed approvals.

A. Director’s Loan Management

Record funds advanced by directors
Prepare receipt acknowledgements and confirmation letters
Maintain individual director loan accounts
Monitor balances and repayment schedules
Reconcile bank records and loan ledgers
Issue monthly director loan statements

B. Director’s Deposits

Identify director-funded deposits
Check the source, date and purpose
Distinguish loan, capital and reimbursable items
Retain transaction references and evidence
Issue confirmations for verified loans

C. Director’s Withdrawals

Track payments to or for directors
Separate loan repayments, salary, dividends, expenses and personal drawings
Check approvals and supporting documents
Monitor amounts owed to or from directors
Flag possible tax and governance implications

D. Reconciliation & Reporting

Monthly director loan statement
Deposits and withdrawals register
Loan repayment schedule
Current account reconciliation
Monthly movement and outstanding balance report

Controls matter: a company bank account is not a director’s personal account. All transactions require correct classification, authorisation and documentation. GBO does not automatically classify every director deposit as a loan or every withdrawal as a loan repayment.

FREE DOCUMENT PREPARATION TOOL

Director & Financial Transaction Letter Generator

Complete the form and review the generated letter. Download a branded PDF directly or print the letter using the separate print view. Choose the correct transaction type; each document has its own wording and supporting details. Every letter is a draft until reviewed and signed by an authorised person. This form does not send or store your information on the GBO website.

Select document type Company name Director / sender name Reference number Letter date Amount (KSh) Date of transaction Mode of payment Transaction reference Interest terms Repayment terms Authorised officer / applicant Designation

Your letter preview will appear here after you complete the form.

Donations, director loans, repayments and requests for company loans must be correctly classified. An application does not mean a loan has been approved. A receipt confirmation is not a loan agreement. Apply appropriate approvals, supporting evidence and professional review, including applicable legal and tax considerations. Do not enter client banking passwords or PINs.

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